The numbers can be staggering. It is not uncommon for Utility organizations to spend over a MAN-YEAR (2000+ hours) of resource to produce their RSAWs.
The process is stressful and error-prone. It often involves corporate compliance, management, many SMEs, and legal. Just policing the creation, review, and approval of the responses in each RSAW can quickly turn into a management nightmare. Surely there is a better way?
Breaking the problem down to its constituent elements helps to understand how this can be addressed. Each RSAW Package includes a common set of RSAW data and evidence documents. General data needs to be collected for each RSAW including SMEs, Narratives, Questions / Answers, and Supplemental Information). Then there is the RSAW data for each piece of evidence, data that combines the evidence version and date, the NERC Requirement, and finally the page section information needed to describe what part or parts of each piece of supporting evidence provides evidence for each specific Requirement.
The most effective way to address this challenge is to separate RSAW data from the RSAW form and manage it as data. This enables the data to be managed effectively regardless of how many people are involved or what steps are typically followed in preparing RSAWs. With the data under management, work can be coordinated effectively. Dashboards and reports can present real-time completion status, tasks completed, and tasks pending. Close the loop with automatic generation of the RSAW form (and its supporting evidence) as a package and things start to become a lot more manageable.
If this idea intrigues you, why not drop us a line and request a demo? We would be happy to show you how we are making “one click RSAW generation” a reality today!